Sick Time Calculator
Free HR Tool

Sick Time Calculator

Calculate how much sick time you have accrued, how many hours you have used, and exactly how much paid sick leave remains in your balance.

What Do You Want to Calculate?

Select the mode that fits your situation

Your Sick Time Balance

Enter your current hours and usage

hrs
hrs
hrs
hrs
Remaining Sick Time Balance
0
hrs
0
Days Remaining
0
Hours Used
$0
Pay Value
Balance Used vs Available0%
0 hrs
Status Summary
Full Breakdown

What Is a Sick Time Calculator?

A sick time calculator helps employees and HR professionals track paid sick leave balances quickly and accurately. Instead of manually counting hours from pay stubs or HR portals, you enter your opening balance, hours used and any newly accrued hours and the calculator shows you exactly how much sick time you have left, how many full days that represents, and what the monetary value of your remaining balance is based on your hourly rate.

This tool works across three modes. You can check your current remaining balance, calculate how fast you are accruing sick hours based on your employer accrual rate, or find out the cash value of your unused sick time at year end if your employer offers a payout option.

Quick tip: Most full time employees in the United States accrue between 40 and 80 hours of paid sick leave per year. Many state and local laws require a minimum accrual of 1 hour for every 30 hours worked. Check your employee handbook or HR portal for your specific rate.

How to Use This Calculator

1

Choose Your Mode

Select whether you want to check your remaining balance, calculate how fast you are accruing hours, or find out the pay value of your unused sick time.

2

Enter Your Details

Fill in your hours available, hours used, accrual rate or hourly pay depending on the mode you chose. All figures come from your pay stub or employee handbook.

3

See Your Results

Get your remaining sick time in hours and days, your used hours, monetary value and a clear status summary so you know exactly where you stand.

Frequently Asked Questions

Sick time accrual means you earn sick hours gradually as you work rather than receiving your full annual allowance at the start of the year. The most common rate in the United States is 1 hour of sick time for every 30 hours worked. A full time employee working 40 hours per week would earn roughly 1.3 hours of sick time each week and accumulate around 40 hours over a full year at that rate.
It depends on your employer and the laws in your state. Some employers offer a use it or lose it policy where unused sick hours expire at the end of the year. Others allow full or partial rollover up to a maximum cap. Several US states including California, Massachusetts and Michigan require employers to allow unused sick time to carry over from year to year up to a specified limit. Check your employee handbook or ask HR to confirm your specific policy.
Some employers offer to pay out unused sick time at the end of the year or when you leave the company, but there is generally no federal law in the United States requiring them to do so. Whether a payout is required depends on your state law and your employment contract. Some states that require sick leave accrual do not require payout at termination. The sick pay value mode in this calculator lets you estimate what your unused hours would be worth if your employer does offer a payout.
According to the US Bureau of Labor Statistics the average full time private sector employee receives around 8 days of paid sick leave per year. Government workers tend to receive more, often between 10 and 15 days. Part time employees typically receive fewer days on a prorated basis. Some employers combine sick and vacation time into a single paid time off bucket rather than separating them, which can make the balance look larger but covers both types of absence.
Sick time is specifically designated for health related absences including your own illness, medical appointments, or caring for a sick family member. PTO (paid time off) is a broader category that combines vacation, personal days and sick days into a single flexible balance you can use for any reason. Many modern employers have moved to combined PTO policies because they are simpler to administer, though some states require a separate protected sick leave balance regardless of whether a PTO policy exists.
In many states yes. Laws in California, New York, Washington and several other states explicitly require that employees be allowed to use accrued sick time to care for a sick child, spouse, parent or other close family member. The federal Family and Medical Leave Act (FMLA) also provides unpaid protected leave for serious health conditions affecting you or an immediate family member. Check your state law and your employee handbook to understand exactly which family care uses are permitted under your specific sick leave policy.
To convert sick hours to days simply divide your total sick hours by the number of hours in your standard work day. If you work 8 hours per day and have 40 sick hours remaining you have 5 full sick days available. If you work 6 hours per day those same 40 hours equal approximately 6.7 days. This calculator does the conversion automatically based on the work hours per day you select in the inputs above.