Biweekly Time Card Calculator

Biweekly Time Card Calculator – Step-by-Step User Guide

Overview

The Biweekly Time Card Calculator helps you track and calculate your work hours over two weeks. It automatically calculates daily totals, weekly totals, and combined totals for both weeks.

Step 1: Enter Time Data

1. For Week 1:

   • Locate the “Week 1” section

   • For each day you worked:

     • Time In: Enter your start time in “HH:MM” format (e.g., “09:00” for 9 AM)

     • AM/PM: Select whether it’s AM or PM

     • Time Out: Enter your end time in “HH:MM” format

     • AM/PM: Select whether it’s AM or PM

     • Break Time: Enter your break duration in “HH:MM” format (e.g., “00:30” for 30 minutes)

2. For Week 2:

   • Scroll down to the “Week 2” section

   • Repeat the same process as Week 1

Step 2: Calculate Hours

You have three calculation options:

1. Calculate Individual Weeks:

   • Click “Calculate Week 1” to calculate only Week 1 hours

   • Click “Calculate Week 2” to calculate only Week 2 hours

2. Calculate Both Weeks Together:

   • Click “Calculate Both Weeks” to calculate both weeks simultaneously

Step 3: View Results

After calculation, you’ll see:

• Daily Totals: Each day shows:

  • Decimal hours (e.g., “8.50”)

  • Hours and minutes format (e.g., “8h 30m”)

• Weekly Totals: Below each week table

• Combined Total: At the bottom showing both weeks combined

Step 4: Export or Save Your Data

1. Export to Excel:

   • Click “Export Excel”

   • File downloads as “Biweekly_Time_Card.xlsx”

   • Contains both weeks’ data with totals

2. Export to PDF:

   • Click “Export PDF”

   • File downloads as “Biweekly_Time_Card.pdf”

   • Creates a printable document of your time card

3. Print Directly:

   • Click “Print”

   • Opens your browser’s print dialog

   • Automatically formats for printing

Step 5: Reset Data (When Needed)

• Reset Individual Weeks:

  • Click “Reset” below Week 1 to clear only Week 1 data

  • Click “Reset” below Week 2 to clear only Week 2 data

• Reset Everything:

  • Click “Reset Both” to clear all data from both weeks

Tips for Best Use

Time Entry Tips:

• Use 12-hour format (1-12) with AM/PM

• Examples:

  • 9:00 AM → Enter “09:00” and select “AM”

  • 1:30 PM → Enter “01:30” and select “PM”

  • 5:45 PM → Enter “05:45” and select “PM”

Break Time Tips:

• Enter break time in hours and minutes

• Examples:

  • 30-minute break → “00:30”

  • 1-hour break → “01:00”

  • 1.5-hour break → “01:30”

Overnight Shifts:

• The calculator automatically handles shifts that cross midnight

• Example: 10:00 PM to 6:00 AM will calculate correctly as 8 hours

Important Notes

• Automatic Formatting: The calculator automatically formats time inputs as you type

• Data Persistence: Your data stays until you reset or close the browser

• Mobile Friendly: Works perfectly on phones and tablets

• No Saving: Data is not automatically saved between browser sessions

Example Workflow

1. Monday Week 1: Enter “09:00” AM to “05:00” PM with “00:30” break

2. Calculate Week 1: See 7.5 hours (7h 30m) for Monday

3. Repeat for all days in both weeks

4. Calculate Both Weeks: See grand totals

5. Export PDF: Save for your records

6. Reset Both: Clear for next pay period

This calculator ensures accurate time tracking and professional documentation of your work hours!